Task Management Software for EHS Compliance and Crisis Management Tasking

IHS software effectively manages action items to satisfy regulatory, customer and internal requirements, with proven scalability from dozens to over 50,000 users.  Commitment tracking is important in demonstrating strong corporate governance from the site to enterprise level.

Collect

Task completion records, including:

• Comments about task completion
• Time / effort required to complete tasks
• Reports of potential deviations

Process

Information related to compliance and conformance with voluntary programs, including:

• Event Tasking functionality that handles parallel, serial and conditional task assignments useful for representing EHS workflows
• Deviation handling workflow, allowing qualified managers to decide whether a potential non-conformance is an actual deviation
• Corrective actions to mitigate deviations with legal or other requirements
• Equipment-level requirements associated with operating assets and abatement devices
• Facility-rollup summaries for compliance determination
• Division, Country, and Corporate-level KPIs, drawing attention to the leaders and laggards

Deliver

Produces outputs in formats such as:

• Registries of legal and other requirements to satisfy ISO-style EHS management systems
• Formatted compliance reports for submission to regulatory agencies

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Benefits & Features

	Benefits	Features
	Flexible to fit the real-life business workflows including incident response, audit corrective actions and new chemical review features.	Handle parallel, serial and conditional task assignments using advanced tasking options where the results of one task decide which tasks follow.
	Scalable from a single site to a global enterprise	Manages small programs of only a few users to 10,000s of employees.
	Optimizes resources by automating monitoring and verification of compliance, and tracking level of effort with the ability to integrate with existing work order management systems	Assigns tasks to individuals and work teams responsible for various compliance duties, grouping requirements into sensible tasks, and capturing cost information. Work Order Integration using Essential Gateway™ for Work Orders
	Creates operational control by providing the resources required to complete a job.	Links key documents such as work instructions, regulatory interpretations, and data entry forms to the task.
	Reduces administration burden with automatic reminders, so that the system will remind people, rather than relying on a person for the reminders.	Generates reminders linked to tasks, including: Notifications before a task is due Confirmation that a task is done Escalated notices to supervisors when tasks are incomplete
	Increases auditability by linking completion evidence to assigned tasks.	Provides historical evidence that actions were completed including management review and audit trail.
	Manages change associated with employee turnover, mergers and acquisitions, and other business events to reduce time and cost of ownership.	Easily reassigns tasks to match organizational changes. Manages temporary task reassignments when people are on vacation, medical leave, etc.   Copies groups of tasks from one operational area to another.
	Reduces compliance risk by automating task creation and notification, reducing potential for missed tasks.	Creates tasks when specified condition are met, for example: Dates:  when a permit will expire within 90 days Data limits:  when the value approaches a range, e.g., within 10% of the limit Rolling Dates:  when a new task needs to be set within a certain number of days from the last one, e.g., within 30 days of the last inspection
	Tracks costs to assist with compliance program budgeting.	Enters the estimated time and cost of performing the task, then track actual time and expense.

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Clients

Case Studies

• Alcoa
  Flagship Facility Automates Task Management to Simplify ISO 14001 Compliance
• Duke Energy
  Empowers EH&S Sustainability and Efficiency in Support of Corporate Expansion
• New York Power Authority
  Assures Compliance and Continuity, Reduces Costs with Essential Suite™

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Solutions

• Part of the IHS Corporate Responsibility, Crisis Management, Environmental Compliance, GHG/Carbon Management and Health & Safety solutions.
• Available in Essential Suite™

Overview

Air

Audit

Chemical Inventory

Compliance

Emergency

Fugitive Emissions

Incident/Safety

Industrial Hygiene

Job Hazard Analysis

Liability Claims/Case

MSDS

Performance

Refrigerant

Tasking

Training

Waste

Water